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This wikiHow teaches you how to reduce the file size of a Microsoft Word document. If your Word file is too big, it's often because the images in your document weren't inserted properly or aren't compressed enough. You can reduce the size of a Word document by inserting images properly (not using copy and paste), compressing the images, deleting any auto-recovery versions, turning off thumbnails, and turning off embedded fonts.
Method 1 of 5:
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Select the image you want to insert. Use the file browser window to navigate to the location of an image and click the image file to select it.
Click Insert . It's the button on the bottom-right corner of the file browser window. This will insert the image into the Word document in a format that works best with Word documents, without copying any unnecessary extra data.
Advertisement Method 2 of 5:
Click Ok . It's at the bottom of the window. This compresses the images in your document which will reduce the file size of your Word file. [2] X Research source
Advertisement Method 3 of 5:
. It's the option on the bottom with the icon of three yellow pages and a red "X." This will delete all the recent copies of any unsaved auto-recovery versions of your document.
Advertisement Method 4 of 5:
Click Advanced Properties. It's the only option that appears next to the icon of a small bullet-point list. This will display the Properties window for your document.
for "Save Thumbnails for All Word Documents." It's at the bottom of the "Summary" page. If your document has a lot of images, disabling this feature will reduce the file size of your Word document even more.
Click Options . It's the last option at the bottom of the blue column on the left. This will open the main settings for Microsoft Word.
Click the Save tab on the left. Click the "Save" tab on the left-side column to open all the settings to customize how Word saves your documents in the pane on the right.
for "Embed Fonts in the file." When this option is turned off, fonts that are not on the computer will not be used in the document, which can reduce the file size of your Word document if you used uncommon fonts.
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